Privacy policy.

Privacy Policy for The Virtual Beehive

Effective date: April 2025

At The Virtual Beehive, your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

The Virtual Beehive
Email: enquiries@thevirtualbeehive.co.uk
Website: www.thevirtualbeehive.co.uk
Registered in the UK

2. What information we collect

We may collect and process the following information:

  • Name

  • Email address

  • Phone number

  • Business name and address

  • Any other information you choose to provide through contact forms, emails, or conversations

We do not collect sensitive personal data unless specifically required and agreed upon.

3. How we use your information

We use your personal information to:

  • Respond to your enquiries

  • Provide you with services you’ve requested

  • Maintain communication regarding ongoing projects or services

  • Send invoices and manage payments

  • Comply with legal obligations

We will never sell your data.

4. Legal basis for processing

Under UK GDPR, the lawful bases we rely on include:

  • Your consent

  • Performance of a contract

  • Legal obligation

  • Legitimate interests

5. Data storage and security

Your data is stored securely using reputable digital platforms and tools (e.g. email, calendar, invoicing systems). We implement reasonable technical and organisational measures to keep it safe.

6. How long we keep your data

We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including legal and accounting requirements. You can request deletion at any time.

7. Sharing your information

We do not share your personal data with third parties unless:

  • It’s necessary to deliver our services (e.g. using a scheduling or invoicing tool)

  • We’re legally required to do so

8. Your rights

You have the right to:

  • Access the data we hold about you

  • Request correction of inaccurate data

  • Request erasure (“right to be forgotten”)

  • Object to or restrict certain processing

  • Lodge a complaint with the ICO (Information Commissioner’s Office)

9. Cookies

Our website may use cookies for basic functionality and analytics. You can control or disable cookies via your browser settings.

10. Contact us

If you have any questions or requests regarding your data, please contact:
Nicky Bartlett
enquiries@thevirtualbeehive.co.uk